POSITION:Director of Facilities
LOCATION:Newport Public Schools
REPORTS TO:Superintendent of Schools
SCHOOL YEAR:2026-2027

 

JOB DESCRIPTION: 

 

The Director of Facilities is responsible for the overall leadership, management, operation, maintenance, repair, preservation, and long-term planning of the Newport Public Schools facilities portfolio. The Director provides strategic and operational oversight of all school buildings, building systems, grounds, custodial operations, maintenance activities, utilities, and facilities-related capital improvements.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  1. Facilities Leadership and Administration: Provide overall leadership and direction for the maintenance, operation, repair, improvement, and preservation of all Newport Public Schools facilities; develop and implement a comprehensive facilities management program; establish departmental goals, policies, procedures, standards, and performance expectations; supervise, mentor, evaluate, and develop facilities personnel; coordinate facilities operations across district facilities; develop standardized operating procedures; promote professionalism, accountability, customer service, safety, and continuous improvement.
  2. Building Management Systems and Building Automation Systems: Provide oversight and management of the district's Building Management Systems and building automation infrastructure; monitor and optimize HVAC system performance through BAS; review operating data, alarms, trends, schedules, setpoints, and system performance; ensure systems are programmed for occupancy schedules, educational programming, energy conservation, indoor air quality, temperature/humidity control, ventilation, seasonal operations, after-hours activities, and emergency conditions; coordinate with contractors and engineers; establish alarm response procedures; maintain documentation; participate in BAS upgrades.
  3. Institutional Building Systems Management: Technical and managerial oversight of HVAC/mechanical systems, electrical systems, plumbing systems, fire and life-safety systems, and building envelope/structural systems.
  4. Preventive and Predictive Maintenance: Develop and improve preventive maintenance programs; schedule, document, track, and complete PM activities; establish maintenance priorities; implement predictive maintenance; monitor equipment performance; maintain warranties and service requirements; maintain repair histories; utilize CMMS/work order systems; develop KPIs.
  5. Capital Planning and Asset Management: Develop long-range facilities plan; conduct building condition assessments; maintain prioritized capital improvement plan; identify replacement needs; develop capital budgets; coordinate assessments and engineering studies; maintain asset inventory; evaluate life-cycle costs; prepare presentations/reports/cost estimates.
  6. Major Construction and Renovation Projects: Serve as primary facilities representative for major projects; collaborate with architects/engineers/OPM/construction teams; participate in planning/design/constructability/value management; review building systems for maintainability and efficiency; coordinate to minimize disruption; review closeout documentation and training; participate in commissioning and warranty follow-up.
  7. Energy Management and Sustainability: Develop strategies to improve energy efficiency and reduce utility costs; monitor utility consumption; use BMS/BAS data for energy-saving opportunities; coordinate with utilities and consultants; evaluate renewable/electrification/storage opportunities; prepare energy performance reports.
  8. School Safety, Health, and Regulatory Compliance: Ensure compliance with federal/state/local laws and standards; coordinate inspections/testing/certifications; ensure compliance for fire/life safety, OSHA, environmental health and safety, asbestos/AHERA, indoor air quality, hazardous materials, drinking water, accessibility, and building codes; maintain emergency response procedures. Respond to emergency call-backs during off duty hours. 
  9. Budgeting and Financial Management: Develop and manage annual facilities O&M budget; prepare cost projections; monitor expenditures; develop multi-year forecasts; identify cost savings; review proposals and service agreements; participate in procurement; maintain records.
  10. Personnel Management: Supervise facilities staff; establish assignments and expectations; conduct evaluations; identify training needs; develop technical training; promote cross-training; participate in recruitment/hiring/discipline; ensure safety procedure compliance.
  11. Contractor and Vendor Management: Maintain relationships with contractors/vendors/consultants; develop scopes and specifications; review qualifications and performance; oversee contractor work; verify completion; maintain critical service contracts.
  12. Communication and Stakeholder Relations: Serve as primary contact for facilities issues; communicate with principals, staff, parents, students, city personnel, contractors, consultants, and the public; provide updates on conditions/repairs/disruptions/projects; prepare reports and presentations; participate in meetings and committees.
  13. Strengthen Facilities and Custodial Operations: Oversee and co-evaluate the Plant Engineers at each school and participate in the hiring and selection of custodial staff. Establish clear expectations and accountability measures to ensure that all Newport Public Schools facilities are consistently clean, safe, well-maintained, and conducive to a positive learning and working environment.
  14. Perform all duties as assigned by the Superintendent of Schools.

MINIMUM QUALIFICATIONS:

Education: Bachelor's degree strongly preferred in Facilities Management, Engineering, Mechanical Engineering, Electrical Engineering, Construction Management, Building Construction, Business Administration, Public Administration, or closely related field. A combination of relevant education, technical training, professional certifications, and substantial institutional facilities management experience may be considered in lieu of a bachelor's degree.

 

EXPERIENCE REQUIREMENTS:

REQUIRED TECHNICAL KNOWLEDGE AND SKILLS

PREFERRED PROFESSIONAL CERTIFICATIONS:

Certified Facility Manager (CFM); Facility Management Professional (FMP); Certified Energy Manager (CEM); LEED Accredited Professional; OSHA training or certification; Building Operator Certification; HVAC or mechanical systems certifications; building automation systems training; other relevant professional or technical certifications.

 

 


TERMS OF EMPLOYMENT:

 

Twelve-month position; salary range is $90,000 to $100,000; based upon qualifications and experience; benefits as established for all administrative positions/ Previous salary will be taken into consideration and is negotiable based upon based upon experience and expertise. 


Applicants are not to approach members of the Newport School Committee. Individual contact between applicants and School Committee members may constitute grounds for disqualifying an application.

 

 

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The Newport School Department does not discriminate on the basis of race, age, sex, religion, sexual orientation, gender identity or expression, national origin, color, disability or veteran status.