POSITION: Clerk for the Directors of Student Services & MLL 

LOCATION: Office of Student Services

REPORTS TO: Executive Director of Student Services and Director of MLL

START DATE: Immediately

JOB DESCRIPTION:  To assist in the smooth and efficient operation of the student services office so that regulatory requirements are met in a concise and efficient way.

EDUCATION, TRAINING, and EXPERIENCE:

• Graduation from high school or high school equivalency, including or supplemented by secretarial and/or business training.
• Ability to maintain confidential student and computerized records as required.
• Ability to efficiently use computerized software, to include word processing, spreadsheets, databases, e-mail and Internet, etc., and student information systems and RIDE Special Education on-line Census.*
• Must be detail oriented, able to work independently, and possess excellent organizational and interpersonal skills.
• Ability to maintain professionalism at all times and communicate well with administrators, staff, parents, and outside agencies.
• Demonstrated ability to perform the responsibilities below as evidenced by course work, previous experience, testing*, and the interview process.

 

RESPONSIBILITIES:

• Performs the usual office routines and practices associated with a busy yet productive office, including 

frequent contact with staff, students, parents and outside agencies.

• Understands and maintains the highest level of confidentiality in all aspects of this position.
• Assists in the preparation of reports, letters, notices and other miscellaneous items as assigned by the 

Director of Student Services and/or designee.

• Coordinates with the school bus provider to arrange busing for Special Education students during the 

school year and Extended School Year. Where possible, solves routine Special Ed transportation problems.

• Handles all student records, including filing, copying, faxing, and mailing, as well as all other clerical 

duties currently needed in the Student Services Office.

• Processes student accident reports for submission to the District's insurance provider and coordinates with building administration as needed.
• Maintains accurate census records within the LEA information systems as well as RIDE’s state census
• Processes student reports using the state census as requested
• Processes a large volume of incoming correspondence ensuring that copies of pertinent student records 

are forwarded to school teams.

• Utilizes computer applications software in the performance of daily tasks.
• Provides administrative and clerical support to the EL/ML Director, including the EL/ML census, 

Ellevation, Aspen, and parent reports.
? Prepares and/or assists in the preparation of all local, State, and Federal reports, grants and/or surveys as 

directed by the EL/ML Director.

? Assists in the preparation of budgets and requisitions, monitors expenditures and maintains purchase order files for the purpose of budget control and planning, and coordinates with vendors for repairs and purchases for the EL/ML Director.

? Performs any other such duties assigned by the EL/ML Director.

• Performs all other such clerical duties as the Director of Special Education and/or designee may deem 

appropriate.

 

PHYSICAL/ MENTAL REQUIREMENTS:

Walking, Standing, Stooping, Kneeling, Sitting, Reaching, Lifting (10 pound minimum), Carrying, Keyboarding, Talking, Hearing, Seeing

TERMS OF EMPLOYMENT:

In accordance with the Local 841 contract-

• Full-time, twelve-months; Salary and benefits in accordance with Support Staff contract; 
• Pay Grade 9, 35 hours per week; 8:00 a.m. to 4:00 p.m., with 1 hour non-paid lunch break.

APPLICATIONS:

Applicants apply through www.npsri.schoolspring.com

Applicants are not to approach members of the Newport School Committee.  Individual contact between applicants and School Committee members may constitute grounds for disqualifying an application.

 

Providing Students Opportunities and Access to the World Through Quality Education

AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

 

The Newport School Department does not discriminate on the basis of race, age, sex, religion, sexual orientation, gender identity or expression, national origin, color, disability or veteran status.